CLERK & RESPONSIBLE FINANCIAL OFFICER (P/T)
Published: 03 May 2025
JOB DESCRIPTION
CLERK & RESPONSIBLE FINANCIAL OFFICER (P/T)
Hours per week: 10 hours
Salary: NJC scale point 2
Reporting to: Full Council through the Chair of Council
Duties: Governance
o Ensuring that statutory and other provisions governing or affecting the running of the Community Council and its activities are observed.
o Acting as the Responsible Financial Officer for the Community Council and implementing the system of financial controls as required by the DWRCC Financial Regulations.
o Implementing a system of financial reporting, supported by an external accountant.
o Ensuring that the Community Council meets the statutory requirements for internal and external audit and the submission of the Annual Return.
o Ensuring that the Community Council's obligations for risk assessment are properly met and appropriate insurance is in place.
Duties: Council Meetings
o Preparing agendas for Full Council, in consultation with the relevant Chair; attending meetings as the official clerk with responsibility for the Minutes.
o Advising the Chair on the DWRCC Standing Orders and management of meetings.
o Ensuring that the Draft Minutes of Council meetings are made available to Members, usually within one week of the meeting and a Meeting Summary is published within seven working days of the meeting.
Duties: Financial Management
o Ensuring that all Council spending, follows the requirements of the DWRCC Financial Regulations.
o Maintaining the official Order Book, including a record of the required approvals for spending.
o Verifying all invoices received are correct and certifying the monthly payment schedule prior to approval by the Chair of Finance Committee.
o Confirming payroll payments with the external accountant, prior to approval by the Chair of Finance Committee.
o Submitting monthly returns to the Cardiff and VOG Pension Fund in relation to staff pensions.
o Managing major contracts for goods and services provided to the Council.
Duties: Council policies and decisions
o Monitoring the implemented policies of the Community Council to ensure they are achieving the desired result and suggesting modifications where appropriate.
o Implementing the decisions made at Full Council meetings, including sending official correspondence on behalf of Council.
o Acting as a representative of the Community Council when required and as directed by the Chair of Council.
Duties: Other
Receiving correspondence and documents on behalf of the Community Council; dealing with correspondence or documents, including bringing such items to the attention of the Community Council as appropriate.
o Receiving correspondence and documents on behalf of the Community Council; dealing with correspondence or documents, including bringing such items to the attention of the Community Council as appropriate.
o Maintaining all statutory information on the DWRCC website.
o Liaising with Members on press releases and other material about the activities, policies and decisions of the Community Council.
o Implementing the decisions made at Full Council meetings, including sending official correspondence on behalf of Council.
o Acting as a representative of the Community Council when required and as directed by the Chair of Council.
o Liaising with Caerphilly County Borough Council, Welsh Government, One Voice Wales as necessary.
o Attending training courses, seminars, etc. as required by the Community Council, within working hours.
o Any other reasonable tasks commensurate with the nature of the role.